E-Verify & I-9 Verification

Employment Verification Made Easy

At Sure Check, we help you stay compliant with federal hiring laws by offering E-Verify and Form I-9 verification for just $5 per employee. Whether you’re a small business or a large employer, we make the process quick, accurate, and stress-free.

  1. Home
  3. Services
  5. E-Verify & I-9 Verification

What Is E-Verify
(and Why You Should Use It)?

E-Verify is an online tool that checks whether a new hire is legally allowed to work in the U.S. It works by comparing the information from their Form I-9 (the standard hiring form all employers must complete) with government records from the Social Security Administration (SSA) and Department of Homeland Security (DHS).

Even if You’re Not Legally Required to Use E-Verify, it’s a Smart Move. Why?

  • Protect Your Business

Avoid hiring someone who isn’t authorized to work, which can lead to fines, legal trouble, and damage to your reputation.

  • Catch Mistakes Early

E-Verify flags errors in documents or personal information before they become bigger compliance issues.

  • Build Trust

Shows clients, partners, and employees that you run a legitimate, law-abiding business.

  • Stay Ahead of the Law

Many states and industries are moving toward mandatory E-Verify; starting now keeps you ahead of the curve.

How Do You Know if You’re Hiring an Undocumented Worker?

Hiring an undocumented worker, even unintentionally, can trigger serious consequences. In April 2025, ICE issued over $8 million in fines to three Denver-area janitorial companies after audits found between 44 to 87 undocumented employees each, with violation rates ranging from 74% to 100% (Lawrence Lee).

 

Even employers who didn’t know are held responsible when their hiring process fails to properly verify eligibility. Beyond fines, organizations may face civil lawsuits, contract debarment, and reputational damage when lack of compliance becomes public.

 

In addition to monetary penalties, employers may face criminal investigations and significant operational disruption. 

 

In 2025, increased federal enforcement efforts, driven by new ICE investigation quotas, prompted widespread audits and raids across multiple industries, including those heavily reliant on immigrant labor (Lawrence Lee). When ICE audits uncover noncompliant I‑9 forms, companies may lose key contracts, disrupt service delivery, and see staff absences due to fear. These cases underscore why a robust onboarding process, including Form I‑9 and E‑Verify, should be standard practice for every employer seeking to avoid liability, compliance failures, and business disruption.

How the E-Verify / I-9 Process Works

  • Complete Form I-9 First

Before using E-Verify, you must have a properly completed Form I-9 for the employee.

  • Create an E-Verify Case Within 3 Business Days

You must open a case in E-Verify within 3 business days of the employee’s first day of work.

  • Post Required Notices

Display E-Verify Participation and Right to Work posters in English and Spanish (and other DHS-provided languages if needed).

  • Address Mismatches Properly

If E-Verify shows a mismatch, you must:

  • Give the employee written notice (Further Action Notice).
  • Give them 8 federal business days to contact SSA or DHS.
  • Avoid any adverse action (termination, pay cut, suspension) until a Final Nonconfirmation result is issued. 
  • Close the Case

Once resolved — or if there’s a Final Nonconfirmation — close the case in E-Verify.

Important Employer Do’s and Do Not's

  • DO
  • Verify all new hires consistently.
  • Keep completed I-9s on file.
  • Protect employee personal information.
  • Follow the timelines — 3 days to create a case, 8 days for employee action.
  • DO NOT
  • Use E-Verify before a job offer is accepted (no pre-screening).
  • Selectively verify only certain employees.
  • Re-verify existing employees unless required.
  • Ask for specific or extra documents beyond I-9 rules.

E-Verify Results & Typical Timeframes

Most results are available in seconds to a few minutes.

Usually returned within 24 hours, but may take longer if the Department of Homeland Security (DHS) needs to manually review the case.

 

Timeline varies and could take days to weeks, depending on the employee’s response and follow-up with the Social Security Administration (SSA) or DHS.

 

Why Choose Sure Check for E-Verify?

  • Only $5 per employee
  • We handle the entire process so you don’t have to
  • Compliance guidance to keep you audit-ready
  • Quick turnaround and expert support